Information and Paperwork for your tour
You must send the following items to us at least 20 days prior to departure.
1. FINAL PAYMENT: Be sure to mail your payment details on time so that it reaches us by the due date. Late payments are subject to a late fee of INR 500 and could result in cancellation of your tour reservation. Please review your invoice for accuracy. If you have any questions, please contact us as soon as possible.
You may make your final payment by Online Banking (RTGS / NEFT/IMPS) or credit card (2% extra).
2. PASSPORT COPIES: Please send us your passports scan copies for Bali, Vietnam, Cambodia, Seychelles, Thailand, otherwise, Please send your passports in Physical to our office address with 04 Photos (Passport size photos, with 80% part of photo covered with your face and in MATT finish, with White Back ground in Photos) atleast 25 days before departure, or on the day we do ask you to do so.
If your passport expires within six months of your return date, please renew your passport without delay.
Preparing for Your Tour
DOCUMENT DELIVERY: Your final travel documents will be sent to you via Email, 2 weeks before departure & via courier service approximately 03 – 06 Workings days prior to your departure. This mail will include a copy of your electronic air ticket receipt (e-tickets), the daily itinerary booklet for your tour, hotel and emergency contact information, and any other relevant information for your tour.
TRAVEL INSURANCE: We understand that your trip can take a year to save for, but only a second to ruin. While you can’t do anything to prevent an unexpected storm from closing the airport, you can do something to help cover your travel investment-buy travel insurance.
Cancellation fees for easytotravel.co.in are charged by our suppliers and are beyond our control. Therefore, in order to avoid costly cancellation penalties should you have to cancel your tour prior to departure, we strongly recommend that you purchase travel insurance along with your initial deposit.
FLIGHT SCHEDULE: The flight schedule for your tour is included with your confirmation materials.
Since schedules can change, we strongly suggest that you leave plenty of connecting time—at least 04 hours—between flights (Incase any domestic flight booked by yourself).
Please reach the Airport atleast 03 hours before the departure time mentioned in the itinerary.
Please also reconfirm the flight timings a day before the departure date, form the Airlines Helpline number, or from our office.
ADVANCED SEATING: Please ask the person doing your reservation, to provide you the seat selection at the time of booking, or you can also do it by your selves, by visiting the Airlines website or calling them, on their offices.
For LCC carriers, the flight companies do not offer reservation of seats in Advance, so, The earlier you arrive, the better the selection of available seats.
Other Important Information
SPECIAL REQUESTS: If you have a special meal request or require wheelchair or electric cart assistance, please send us your requests in writing. We will forward all written requests to the airlines and our overseas representatives. Once you have received your final travel documents, please call the airline directly to reconfirm your requests. While we are glad to assist our travelers in any way we can, EASY TO TRAVEL cannot be responsible for special services not delivered by the airlines, hotels or land operators abroad.
LAND-ONLY PASSENGERS: If you are traveling with us on a “land only” basis, please note that international flights are not included in your tour package.
OPTIONAL TOURS: On a couple of tours, optional sightseeing tours and evening activities will be offered and should be reserved and paid for directly to your guide, unless otherwise instructed. Please note that optional tours are non-refundable once reserved and paid.
NON-INCLUDED MEALS: The hotels used on our tours usually have several dining choices, from coffee shops to specialty restaurants. Average costs vary by destination. Please refer to our comprehensive destination guides for specific recommendations for dining. You will find suggestions by type of food served and by cost. For destinations where the choice is limited, your guide or tour manager will provide suggestions for non-included meals.
In BALI, VIETNAM, CAMBODIA there are very limited Indian restaurants, also the meals are very costly there. Sokeep that in mind before you travel. You can also include the meals in your package before travelling.
CREDIT CARDS & LOCAL CURRENCY: Most hotels and stores do not accept major credit cards (BALI, VIETNAM, CAMBODIA); so, you will need local currency or U.S. Dollars for “street shopping.” Many hotels, banks, and exchange shops can exchange cash for local currency. ATM machines are available in most countries, but we recommend that you also bring along cash in small denominations. Most hotels will have in-room safes or safe deposit box facilities. Leave extra cash safely locked away and carry with you only the amount needed for the day. For most destinations it is not advisable to change money before you depart. Almost every airport has money changing offices or booths where you can exchange enough money for the first few days of your trip. You can consult with your guide or tour manager as to the best ways to change money as you travel.
OTHER COSTS & FEES: Changes to your original reservation, such as a change from one departure to another or one tour to another, will result in a INR 1500 change fee per person, per change. Within 07 days of departure, all requests for changes will be subject to confirmation. Unused services cannot be refunded once the trip has begun. No refund can be made for absence by passengers from any part of the tour. Personal tips are not included in the tour price. We will provide each passenger with suggested tipping information for all of our tours. These suggestions will be part of the final tour documents.
HEALTH REQUIREMENTS: Normally, vaccinations are no longer required unless you travel from or via an infected area. In certain countries, medical attention for emergency situations is available although not as easily accessible as it is at home. Minor medication or prescription drugs should also be carried with you.
PACKING FOR YOUR TOUR: Each passenger may bring one piece of checked-in luggage (suitcase) and one carry-on piece. You may also carry one personal item such as a purse or camera bag. While airline regulations may permit two bags per person on some itineraries, your porterage is covered for only one suitcase. Additional checked luggage will incur additional cost. Space for luggage tends to be limited aboard our cruise ship cabins. We recommend that you do not over-pack and that you take a variety of separates with climate and comfort in mind. For your convenience, bring a small voltage converter and plug adapter. Universal kits are sold wherever luggage is sold.
